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Planning an event during COVID-19

Wow what a curveball this COVID-19 pandemic has thrown to the whole human race! It has changed the way we live and go about our day-to-day life and has not only impacted the Event Industry, but also related industries such as the arts and hospitality. At this stage, we can no longer congregate in groups big or small so all events such as Weddings, Birthdays, Corporate Conferences retreats and even funerals have grounded to a halt. The entire event industry has called upon people to postpone their events rather than cancel due to the even further economic repercussions this will have given the shutdown was quite sudden.

However it’s not all doom and gloom. There will be an end to this and we are looking forward to what the future holds (hopefully sooner rather than later). Whilst we have no idea when restrictions will ease and we will be able to socialize again (hopefully sooner rather than later!), there is still no reason for you to put on hold all your planning and preparations of your postponed event or the event that you would like to organise once life will return to some form of normality again. Here are some great tips for planning an event during the COVID 19 lockdown:

Patience and flexibility is key..

  • When nominating the date you wish to postpone or schedule in your new event, be patient. Vendors are and will continue to be juggling the rescheduling of existing clients whilst also trying to take on new bookings. Be flexible with your date- could you hold a midweek event, perhaps a Friday or Monday event? Its probably a great idea to have a couple of dates up your sleeve to make sure your preferred suppliers will be able to accept your booking on at least one of your nominated dates.

Research, research research

  • Get on pintrest a great place to start to look for some inspiration and start a new board. There’s plenty of time to look around and discover your style and vision for your future event.

Suppliers are making adjustments too

  • Suppliers are adapting to this current climate. They may be offering Zoom meetings to discuss your event details. (I for one am happy to conduct a no obligation zoom meeting with potential clients) Vendors may be able to offer a virtual walk around of their venues or caterers could deliver samples of their food for you to try etc.

We love local

  • Support your local bridal boutique, support your local tourism industry, support local food and beverage. Every little bit counts and ensuring that you spend your money locally will help our nations economy get back on its feet (it will take years and potentially generations).

AND Don’t forget..

  • Life will return to some kind of normality. What will that be like? Its anyone’s guess. How long will it take? Who knows. But at the end of the day, we will be able to celebrate, we will be able to gather to discuss ideas and concepts, so when we do, get ready to party like it was 1999!

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